CoM Low Tech Inventory Plan

• Ingredients
• Spaces
• Binders
• Labels on Containers
• Labels on Stuff
• Procedures at BRC

• label printer & tape
• front loading bins, drawers, & smaller containers to go inside them
• a sign for each stuff-bearing location
• laminated inventory printouts
• laminated inventory-oriented maps of the village
• binders to hold the inventory printouts & village maps

All spaces in which we keep containers will be labeled with a color. These spaces are:

See the category list for more specific box location assignments.

The kitchen, bus and stuff tent will have sufficient regular white lights to find things at night, controlled by a switch near the main entrance to each space. In the bus, drawers will be located opposite the sink; a directional work light pointed towards the front of the bus will be positioned toward the back end of the stacks of drawers, and another will be positioned near the sink end of the counter. The stack of containers in Comfort will be topped with a permanently affixed white light with an obvious switch.

Near the main entrance to each of these spaces, there will be a ring binder permanently affixed to the structure. The stuff tent and kitchen will each have extra copies of the ring binder, also permanently affixed.

The ring binder will contain a laminated hard copy catalog, sorted in the following ways:

• location, category, box number, item (extra field: how many we have)
• category, item (extra fields: location, box number, how many we have)
• item (extra fields: location, category, box number, how many we have)

The ring binder will also contain a laminated inventory-oriented map of camp, and laminated procedures.

All containers will be labeled with a color, category name, and box number. Most containers will also be labeled with a short description of what goes inside them, on a separate label underneath the identifying label. Nested containers have numbers with decimal points in them; box 1.2 lives inside box 1.

Containers in each area will be grouped together in stacks by category. The stacks will be up to 5 boxes high, and the box numbers will increase from top to bottom and then left to right. In the stuff tent, each category's area will be labeled above the stacks of containers.

Each box will contain some extra labels, pre-printed with the box name, for people to label any unlabeled items they take out.

In the stuff tent there will be some additional, unlabeled containers, to be used during BM for whatever we didn't think of. The label printer, tape & labels will be in a drawer on the inventory table, also in the stuff tent.

Each item will be labeled using labeling tape of some color (which color will indicate which area of camp it goes in), a category name, and a box number. Box numbers can have decimal points. Hypothetical examples:

Some particularly critical or tempting items will be duplicated in multiple locations, and sometimes secured to their assigned locations. Specifically:

• scissors
• safety pins
• trash bags
• lighters
• vitamins
• sunscreen
• body paints

Each person to arrive at camp should get a little inventory training, which should include

• how to read box & stuff labels
• where is the stuff tent? where else might I find stuff?
• where are inventory maps and indices?
• where are empty boxes to use if you need one?
• the lost item drawer
• don't combine boxes of stuff!